Accounts Payable Specialist
Roth Staffing Companies

Accounts Payable Specialist

Location: Phoenix, Arizona (in-office)

Reports To: Accounting Manager

Position Summary: The Accounts Payable Specialist is responsible for managing and overseeing the accounts payable functions within the legal firm. This role involves processing invoices, ensuring timely and accurate payments, maintaining vendor relationships, and supporting overall financial operations in compliance with legal and accounting standards.

Key Responsibilities:

Invoice Processing:

o Review, verify, and process invoices in accordance with firm policies and procedures.

o Ensure accurate coding and allocation of expenses to appropriate accounts and cost centers.

o Reconcile vendor statements and resolve discrepancies.

Payment Management:

o Prepare and execute payments via checks, electronic transfers, or other approved methods.

o Maintain records of all payment transactions and ensure timely payment processing.

o Monitor and manage accounts payable aging reports to ensure timely payment of invoices.

Vendor Relations:

o Serve as the primary contact for vendor inquiries and resolve any issues related to payments or account discrepancies.

o Maintain and update vendor information in the accounting system.

o Manage and maintain positive relationships with vendors to support smooth operational processes.

Compliance and Reporting:

o Ensure compliance with legal and regulatory requirements, including tax regulations and internal control policies.

o Assist in preparing reports related to accounts payable activities for management and auditors.

o Support year-end audit processes by providing necessary documentation and information.

Record Keeping and Documentation:

o Maintain accurate and organized records of all accounts payable transactions.

o Ensure proper documentation for all transactions and adhere to the firm's record retention policies.

Collaboration:

o Work closely with other departments, including legal staff and administrative personnel, to facilitate smooth accounts payable operations.

o Assist in streamlining processes and implementing improvements to enhance efficiency.

Qualifications:

o Minimum of 2-3 years of experience in accounts payable or a similar financial role, preferably within a legal or professional services environment.

o Strong understanding of accounts payable processes and principles.

o Proficiency in accounting software - Prefect Practice software preferred

o Proficiency in Excel

o Excellent organizational skills and attention to detail.

o Strong communication and interpersonal skills.

o Ability to handle sensitive information with discretion and integrity.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. To the extent our customers require a background check for certain positions, the Co