Administrative Assistant- Finance-Accounting
Maxim Crane Works LP

Phoenix, Arizona

Role: Administrative Assistant- Finance- Accounting

Location: Chandler, AZ

Reports to: Al Bianchi

About Maxim Crane:

Maxim Crane is a coast-to-coast crane rental and lift solutions company specializing in crane rental and turnkey lifting services including operated, maintained, and bare rentals. As specialists within our field, we offer innovative solutions to meet your project’s needs. With one of the most modern and extensive fleets of portable cranes in the world, Maxim Crane can supply you with equipment with a range of capacities. Situated in over 60 locations, each branch can provide management services, including transportation, risk management, safety and insurance programs that are unparalleled in the industry. With our expansive resources, we are a one-stop shop for your project needs.


An excellent finance- accounting administrative assistant has great understanding of the concept of confidentiality. You will be experienced in entering data with attention to detail and will have good math skills to make the necessary calculations. The ideal candidate will be a thorough professional with good communication abilities.

Duties and Responsibilities:

* Matches invoices to purchase orders and/or other supporting documentation, ensuring agreement of information and appropriate supervisory approvals are obtained.
* Keypunches and approves all vouchers for payment. Also prepares invoice deduction notices, as necessary.
* Investigates and responds to vendor inquiries.
* Analyzes vendor accounts and negotiates extended terms with vendors.
* Prepares accounts payable checks.
* Produces various accounts payable reports for management and maintains all accounts payable files.
* Prepares analysis of accounts, as required.
* Assists in monthly financial statement closing process.
* Assists with special projects, as directed
* Additional duties may be assigned to meet business needs.

Requirements and Qualifications

* 5+ years of experience in payroll, accounting, or a similar role
* Experience in payroll software and Microsoft Office Suite; additional system knowledge a plus
* In-depth understanding of payroll procedures, laws, taxes, and best practices
* Precise attention to detail
* Excellent communication skills

This position will be in Chandler, AZ at the Intel Construction Site.

Maxim is an equal opportunity employer and does not discriminate against employees or applicants for employment on the basis of their race, color, religion, creed, sex, national origin or ancestry, age, sexual orientation, disability, genetic information or veteran status, as those terms are defined under applicable laws, or any other characteristic protected by law.

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