Administrative Associate II
BC Forward

South San Francisco, California

This job has expired.


Administrative Associate II
BCforward is seeking for a highly motivated and talented Administrative Associate II at South San Francisco, CA 94080

Job Title: Administrative Associate II
Duration: 4 Months
Location: South San Francisco, CA 94080

Job Summary: Contract Administrative Associate II
We are seeking a knowledgeable and resourceful self-starter to provide high-level administrative
support to Directors, Scientists, and Managers in the Research Pathology Department within
the gRED Research organization. They will also provide general support for laboratory staff
members. In this role, you will assist the Principal Administrative Business Partner for Research
Pathology to enable our business partners to operate efficiently and ensure the smooth daily
operations of the department
In this role you will be responsible for the following range of administrative activities:
Your general responsibilities include:
? Calendar: Complex scheduling and calendar management for Directors, Scientists, and
Managers. Understanding of priorities when managing calendars.
? Candidates/Visitors/Consultants: Using appropriate internal systems, coordinate and
arrange for invited guest scientific speakers/consultants and candidates, both
domestically and internationally, including all scheduling, travel arrangements, expense
report processing and honorariums as appropriate.
? Onboarding/Offboarding: Assist managers to provide smooth onboarding and
offboarding of staff.
? Meeting Planning and Off-sites: Help coordinate and schedule departmental
on-sites/off-sites, team meetings, and other larger-scale meetings or events. Attendance
at events to assist might be required.
? Research Admin Team: Attend Research Admin team meetings and trainings, adopt new
administrative systems and processes.
? Catering: Order catering when necessary, following the gRED Catering Guidelines.
Your requirements:
? Minimum 4 years administrative experience in a management/executive environment.
BS/BA degree and/or equivalent experience or training preferred.
? Familiarity with Genentech organization preferred. Pharmaceutical industry/Research
environment experience a plus.
? Proficiency with Mac/PC computer systems in a cross-platform environment and
advanced knowledge of Google Suite and shared team drives, willingness to learn and
adopt new technologies relevant to the role.
? Strong writing and oral communication skills, excellent interpersonal skills and the
ability to work with a wide range of people are required.
? Work effectively as a team player with a diverse group of people including senior staff
and administrative colleagues.
? Must be able to prioritize, problem-solve, and work independently under general
supervision, practice strong organizational skills, and exercise judgment and discretion
regarding sensitive/confidential and proprietary information.
? Ability to handle interpersonal interactions at all levels and manage highly sensitive
interpersonal information/situations.
Ability to be present onsite and respond to requests or assignments during core business hours
of 8:30 am - 5:00 pm, 5 days a week.
Contingent workers posting site: Add link here

Interested candidates please send resume in Word format Please reference job code 195333 when responding to this ad.

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