Administrative Business Partner II
BC Forward

BCforward is currently seeking a highly motivated Administrative Business Partner II for an opportunity in South San Francisco, CA 94080!

Position Title: [Administrative Business Partner II]

Location: [South San Francisco, CA 94080]

Anticipated Start Date: [3/18/2024]

Please note this is the target date and is subject to change. BCforward will send official notice ahead of a confirmed start date.

Job Type: [FULL TIME, CONTRACT/ON-SITE]

Pay Range: [$30/Hr.]

Please note that actual compensation may vary within this range due to factors such as location, experience, and job responsibilities, and does not encompass additional non-standard compensation (e.g., benefits, paid time off, per diem, etc.).

The Sr. Administrative Business Partner will provide support both locally and globally. This person will work as a backup for other Admins in the group as needed for administrative duties and support a Department Head. They will be expected to coordinate activities between departments and outside parties as needed. This role is part of a global group of Admins that works locally, regionally and globally. Teamwork and collaboration is essential to be successful in this role.

We are looking for someone who is quick to learn, engages with others, takes ownership, is a critical thinker and works well under pressure to think outside the box. Understanding how to deal with people at all levels is important as this person will interface with people throughout the company.

Job Responsibilities:

Highly skilled in Google Suite and manage shared team drives and complex scheduling requests, potentially across multiple time zones

Advanced knowledge of available Genentech IT systems (ex: cSuite, virtual collaboration tools)

Manage relationships with internal and external stakeholders, often with a high level of confidentiality required

Plan large mid-level, internal meetings (e.g. department meeting, large team/committee)

Manage scheduling meetings with external business partners. Oversee preparation and post-meeting needs

Lead the planning & execution of internal meetings requiring webcasting, sophisticated technology, etc.

Independently lead the planning & execution of complex team offsites (involving multiple locations, days, activities, and/or travel needs)

Contribute to and assist with agenda and meeting material creation and distribution, flow of offsite events and meetings, etc

Attend all internal meetings & assist in note-taking and/or action item follow up

Draft email communications on behalf of manager, team, department, leader, etc

Manage departmental gSites, Currents, websites, newsletters, etc. (collect content, distribute information, oversee maintenance)

Coordinate collecting and implementing feedback for communications when applicable

Coordinate certain logistics of moves (space management), closely collaborate with administrative space planning lead

Manage candidate/interview process (hosting candidate, collecting feedback, preparing hiring/promotion package for review committee, partnering with Talent Acquisition and Hiring Manager throughout the process)

Manage administrative components and logistics of onboarding (ensure new hires have information for orientation, welcome events, new devices, etc.)

Manage and plan team building events & workshops

Keep up-to-date on available trainings and organize for team and/or other admins in dept

Process and manage vendor/speaker engagements, contracts and payments, etc

Define centralized office supplies process

Autonomously maintain department org charts

Required Skills and Qualifications:

• An average of 3-5 years related administrative, operations or project management experience (experience gained in pharmaceutical / biotechnology industry is preferred.)
• Experience working with senior leaders/management
• Ability to multitask, prioritize and execute tasks independently. May assist in the coordination of work flow among team members
• Collaborative, initiates and facilitates team development, ensures all relevant or useful information within the team is shared, works with different functions to achieve the best overall outcome
• Ability to handle and exercise judgment and discretion concerning sensitive, confidential and proprietary information
• Demonstrates accuracy and attention to detail of own and other's work, communicates and ensures standards for accuracy and detail within the team
• Based on breadth of experience, skill and strategic context, makes decisions independently and with minimal need of external input/validation
• In depth knowledge of Microsoft Office (Powerpoint, Excel and Word), cSuite Tools (including gMail, gCal, gSheets, gSlides, Trello, Jamboard, gMeet, ZOOM) and able to provide instruction or training to others as needed
• Familiarity with Genentech organization strongly preferred
• BS/BA degree or equivalent industry experience

Benefits:

BCforward offers all eligible employees a comprehensive benefits package including, but not limited to major medical, HSA, dental, vision, employer-provided group life, voluntary life insurance, short-term disability, long-term disability, and 401k.

About BCforward:

Founded in 1998 on the idea that industry leaders needed a professional service, and workforce management expert, to fuel the development and execution of core business and technology strategies, BCforward is a Black-owned firm providing unique solutions supporting value capture and digital product delivery needs for organizations around the world. Headquartered in Indianapolis, IN with an Offshore Development Center in Hyderabad, India, BCforward's 6,000 consultants support more than 225 clients globally.

BCforward champions the power of human potential to help companies transform, accelerate, and scale. Guided by our core values of People-Centric, Optimism, Excellence, Diversity, and Accountability, our professionals have helped our clients achieve their strategic goals for more than 25 years. Our strong culture and clear values have enabled BCforward to become a market leader and best in class place to work.

BCforward is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against based on disability.

To learn more about how BCforward collects and uses personal information as part of the recruiting process, view our Privacy Notice and CCPA Addendum. As part of the recruitment process, we may ask for you to disclose and provide us with various categories of personal information, including identifiers, professional information, commercial information, education information, and other related information. BCforward will only use this information to complete the recruitment process.

This posting is not an offer of employment. All applicants applying for positions in the United States must be legally authorized to work in the United States. The submission of intentionally false or fraudulent information in response to this posting may render the applicant ineligible for the position. Any subsequent offer of employment will be considered employment at-will regardless of the anticipated assignment duration.

Interested candidates please send resume in Word format Please reference job code 219242 when responding to this ad.

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