Administrative Program Manager
Wellesley College

At Wellesley, our mission is to deliver an outstanding liberal arts education
to women who will make a difference in the world. Our collaborative
community, comprising faculty, students, staff, and alumnae, is guided by
our shared values. We champion intellectual discovery and excellence,
uphold gender equality as foundational to progress, affirm diversity as
crucial to educational excellence, value connection and community, empower
individuals for social change, and commit to integrity and academic freedom
in our pursuit of knowledge. Join us in this transformative journey!

When applying for the position, please ensure a thorough review of the job
details. If you are an internal employee, kindly utilize the internal portal on
Workday for your application. Prepare a comprehensive resume/cv and cover
letter for upload. Acceptable formats for these documents are either PDF
(.pdf) or Word (.doc).

Job Posting Title
Administrative Program Manager

Job Description Summary
Admin Exempt

Job Description
The program manager will help develop and manage activities, budgets, and day-to-day functions of the Transforming Stories, Spaces, Lives ( TSSL) Project, working with faculty, students, and PIs. They will collect data, keep records, and maintain the project's webpage and social media accounts.

Position Responsibility

• Manage the Humanities Hub space and equipment, including producing guidelines for use.
• Support the PIs in keeping track of new and revised courses, coordinating student internships, setting up student research projects and public humanities projects, including partnerships with community organizations.
• Support and coordinate the Mellon faculty working group's meetings each semester, including handling external speaker visits and public workshops (3-4 per year).
• Keep track of the grant budget and finances and handle requests for payment of stipends, honoraria, reimbursements, wages.
• Collect data and keep records for use in the TSSL external evaluation.
• Assist PIs in outreach to faculty, students, community partners to promote engagement with the grant, including managing the webpage and social media accounts.
• Assist in final reporting to the external evaluator and the Mellon foundation.

Basic Qualifications:

• Bachelor's degree with equivalent of two years of relevant experience preferred; some experience in grant administration preferred.

Skills and Abilities

• Well-organized,
• detail-oriented,
• problem-solver;
• prompt and responsive,
• skilled communicator;
• interest in the humanities;
• ability to manage budgets and familiarity with Workday;
• ability to engage audiences through public webpage and social media channels.

Additional Job Details:

• This is a fixed-term role expected to be funded until June 1, 2027. The position involves full-time work for 11 months of the year with a hybrid schedule.

Wellesley's mission is to provide an excellent liberal arts education to women who will make a difference in the world. We advance our mission by working together as a community-faculty, students, staff, and alumnae.
Embark on a fulfilling career journey at Wellesley College, where we prioritize your well-being and professional growth. As a valued member of our team, you'll enjoy a comprehensive array of benefits and resources designed to enhance both your work-life balance and long-term success.

• Competitive Compensation : Experience competitive wages ensuring your dedication is recognized and rewarded.
• Exceptional Benefits Package: Access a comprehensive benefits package, including health, dental, vision and pre-tax saving benefits, life insurance, disability coverage, and more to safeguard your health and that of your loved ones.
• Commuting and Transportation: Enjoy the convenience of free parking on our picturesque campus, easily accessible from major roadways. We are also accessible via the MBTA commuter rail.
• Paid Time Off : Take advantage of paid vacations, personal days, sick time, and holidays to recharge and maintain a healthy work-life harmony.
• Retirement Savings : Plan for the future with our retirement savings plan. Wellesley College contributes up to 10.5% towards your 403(b) plan for eligible employees
• Work/Life and Wellness: A hybrid work environment for select positions (additional details will be provided during the interview process), caregiving support through Wellthy, legal plan insurance, pet insurance discount and a variety of other resources including retirement planning, free onsite and virtual fitness classes and access to cultural and leisure activities throughout metro-Boston.
• Professional Development: Enhance your skills and explore growth opportunities through continuing training and pathways for growth within our supportive environment.
• Tuition and Education Benefits : Invest in your education with tuition benefits, and access resources to navigate student loan forgiveness, reinforcing our commitment to your ongoing learning.
• Campus Privileges : Enjoy free use of our state-of-the-art athletic and fitness facilities with onsite fitness classes, Library resources, and seize opportunities to attend diverse campus events that contribute to a vibrant community.

Apply today and take your first step toward a rewarding career with Wellesley College - where your unique strengths and success are celebrated as part of our shared commitment to inclusivity!

Worker Sub-Type
Fixed Term (Fixed Term)

Time Type
Full time

EEO Statement
At Wellesley, we embrace and honor difference and diversity. We believe the best ideas-the best solutions-draw on a range of voices, perspectives, and experiences. As a college, and as a community, we are dedicated to assuring that all members for the Wellesley community have an equal opportunity to flourish.

Wellesley College is an Equal Opportunity Employer, committed to the diversity of the college community and the curriculum . Wellesley College and all its subcontractors shall abide by the requirements of 41 CFR 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity or national origin. Moreover, these regulations require that Wellesley College and all of its subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status. Candidates who believe they can contribute to that goal are encouraged to apply.

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