Analyst I, Business Systems & Elections
City of Fort Collins

POSITION TITLE: Analyst I, Business Systems & Elections (Full-Time Regular) (Classified)
REQUISITION #: req7012
DEPARTMENT: City Clerk's Office
LOCATION: CITY HALL
BENEFIT CATEGORY: Classified (Non-CBU) View Classifications & Benefits
EMPLOYMENT TYPE: Full-Time Regular
ANNUAL SALARY RANGE: $52,037.00 - 86,728.00 (Salaries are paid biweekly)
ANTICIPATED HIRING ANNUAL SALARY RANGE: $61,000.00 - 75,000.00 (Salaries are paid biweekly)
SELECTION PROCESS: Application deadline is 3:00 p.m. MT on 4/17/2023.

The City of Fort Collins is a bias-conscious employer. We ask that you please avoid the use of photos when submitting a resume and/or an application for employment. You will receive an email acknowledgment when you have successfully submitted an application. Your completed application will be forwarded to the hiring manager. You will be notified if you are selected for further testing or interviews. Please keep your contact information up-to-date. The status of your application will be updated in your applicant profile. Post-offer background check required.

The Community: The City of Fort Collins sits nestled against the foothills of the Rocky Mountains alongside the banks of the Cache La Poudre River. At 5,000 feet in elevation, residents enjoy a moderate, four-season climate, with an average of 300 days of sunshine per year. With 174,800 residents, Fort Collins is Colorado's fourth-largest city and spans 57 square miles. With the 20 year growth projection, the City of Fort Collins is expected to reach 255,000 residents.

The first people who hunted in this region arrived approximately 11,000 years ago, and Northern Colorado remains an integral part of the traditional and ancestral homelands of the Arapaho, Cheyenne, and Ute Nations. European-American trappers and traders arrived by the early 1800s but rarely established permanent settlements. Gold and silver discoveries in the Colorado mountains in the mid-1800s and the prospect of land for farming and ranching attracted people from eastern cities and across the globe to the Colorado Territory, including what would become the town of Fort Collins; an agricultural colony that emerged from its founding days as a military fort. The expansion included the sugar beet industry's growth, which brought new residents whose descendants still live here today, including Mexican-American families from southern Colorado, New Mexico, and northern Mexico, as well as Germans from Russia. Since 1879, Fort Collins has been the home of the state's land grant institution, Colorado State University, which currently enrolls 34,000 students. Along with the university, the city's major high-tech and manufacturing companies and breweries attract new residents from all over the country and world. The community's overall social diversity continues to grow.

There are abundant outdoor recreation opportunities available to the many residents who enjoy healthy lifestyles. The nearby Horsetooth Reservoir is a key attraction, as is the Cache La Poudre-North Park Scenic Byway. The Downtown district provides many venues for live music, shopping, dining, and nightlife within the city. Fort Collins is widely considered the Craft Beer Capital of Colorado. The City has a strong appreciation for arts, culture, and entertainment. Various national organizations and magazines recognize Fort Collins as one of the best places to live in the nation.

The City's long list of acknowledgements includes:

• No. 2 Best Tasting Drinking Water in North America: American Water Works - June 2021
• No. 5 Best Remote-Ready Cities: Livability.com Jan 2021
• Top 30 Creative Small Cities: CVSuite - May 2020
• No. 18 Safest Cities in America: SafeWise - April 2020
• No. 1 Best Place to Live: Livability.com March 2020
• No. 9 Most Fitness Friendly Places: SmartAsset - Dec 2019
• No. 7 Safest Driving Cities: Allstate - June 2019
• No. 4 Best U.S. Cities to Raise a Family: MarketWatch - April 2019
• No. 9 Best Performing Cities: Milken Institute - Jan 2019
• No. 3 U.S. Cities with Highest Economic Confidence: Yahoo - Nov 2018
• No. 2 Brain Concentration Index: Bloomberg - Nov 2018
• No. 1 City in America for Cycling: PeopleForBikes-May 2018
• Outstanding Achievement in Local Government Innovation Award: Alliance for Innovation-April 2018
• The Malcolm Baldrige National Quality Award-Nov 2017
• 18th Best City for Career Opportunities: SmartAsset - Sep 2017
• 3rd Best College Town to Live in Forever: College Ranker - July 2017
• 25 Best Towns Ever: Where to Live Now: Outside Magazine - June 2017
• No. 1 Stable and Growing Housing Market: Realtor.com-June 2017
• 11th Happiest City in America: Yahoo! Finance - March 2017
• No. 9 Top 150 Cities for Millennials Report: Millennial Personal Finance - Feb 2017
• No. 2 Best Cities for Small Business Owners: ValuePenguin - Feb 2017

Why Work For the City of Fort Collins?

• Medical, dental, vision (for self, spouse, children) - eligible on the 1st of the month following date of hire
• Paid vacation, paid holidays, and sick
• Retirement + company contributions - after 6 month probation period and immediate vesting
• Flexible spending: Medical expenses FSA, dependent FSA or both
• Employee Assistance Program: counseling, legal, financial assistance
• Life insurance, short-term and long-term disability
• Wellness program, workout facilities
• Employee/family onsite health clinic
• Personal & professional learning opportunities including supervisory and leadership development; plus career mobility
• Collaborative work environment

Job Summary

Growth within a city is more than just about people and property. The Fort Collins City Clerk's office is preparing to embark on a technology system implementation that will support the City Clerk's important responsibilities in the City Council's legislative process. We are seeking an Analyst I, Business Systems and Elections who will serve as project manager for the selection, development, and implementation of this system as well as interface with IT and other teams to ensure the system supports critical functions and business needs across the organization relating to the Council process.

The Analyst I, Business Systems and Elections will be a bridge between technology and the people processes within the City Clerk's office, tech-savvy with systems, cross-departmental software, and general databases. The development and implementation of additional systems will continue to be part of the work of the Clerk's Office and this role into the future, as the work of the office spans five major programmatic areas all with distinct technology and process needs. Election administration is one of these program areas that will also be a particular focus for the incoming Analyst, in helping serve as a liaison with the City's IT team as well as external partners including Larimer County. A background in project management and solid general knowledge of relevant software are more important than expertise in certain technologies.

The City Clerk's office is an integral part of the City of Fort Collins; much of the work they do keeps the local government operating. Records management, elections support, tax and revenue collection, financial reporting, and strengthening connections between the public and city officials will be improved by the implementation of effective technology tools with the leadership of the Analyst I. This position reports to the City Clerk but operates across teams in multiple departments. If you have a genuine interest in government processes and experience with software applications, we invite you to apply!

Essential Duties and Responsibilities

The following duties and responsibilities are illustrative of the primary functions of this position and are not intended to be all inclusive.

• Administers and supports City Clerk's Office technology systems, including data configuration and validation, troubleshooting and end-user support. Includes modifying or implementing technology options to solve problems considering technology limitations.
• Performs project management role in organizing and facilitating IT projects such as the implementation of specialized programs in the Clerk's Office, including researching alternative solutions, developing procedures and redesigning services to ensure continuous improvement and maintaining consistency.
• Works with vendors and others as a liaison to maintain line-of business applications and associated software.
• Develops documentation for using systems in the Clerk's Office as well as documenting and implementing policies and procedures across the office.
• Develops specifications and negotiates contracts with vendors; maintains software maintenance contracts.
• Analyzes departmental data and information using statistical methods through the development and support of data interfaces and reports that pull information from a variety of systems in support of various business functions.
• May recommend, develop, design and/or implement databases.
• Processes petition initiatives and updates database and voter registration information; Secures temporary help and sets up their access to computers, provides instructions for staff/temps for processing petitions, spot reviews for accuracy and maintains a spreadsheet of results.
• Administers campaign finance program, annually setting up databases, providing training, processing incoming reports and complaints, and performing audits at the end of every election season.
• Maintains the election-cycle calendar to ensure compliance with all deadlines, assignments and activities related to even and odd year elections.
• Maintains Elections Policies and Procedures manuals and other training materials to ensure compliance with all federal, state, and local laws and rules.
• Performs, oversees, and supports other duties with the City Clerk's Office.
• Modifies and composes written materials for a range of mediums, including editing and proofreading.

Management Responsibilities

No

City Competencies

• Demonstrated cultural competence to effectively interact, work, and develop meaningful relationships with people of diverse identities, perspectives, and cultural backgrounds.
• Strong learning orientation. Leverages all resources and is creative in ways of learning for self to continue adapting to changing issues and trends.
• A desire and ability to understand the diverse needs of internal and external customers, and to create experiences and deliver services that exceed their expectations.
• A desire and ability to utilize digital tools for organizational information, individual, and teamwork.

Required Knowledge Skills and Abilities

• Strong analytical and problem solving skills.
• Aptitude for quickly learning new technology applications.
• Proficient in Windows-based applications, including specialized department-related programs.
• Knowledge of Windows operating systems.
• Advanced Microsoft Office skills required.
• Knowledge of relational database concepts and management, system design and report development.
• Knowledge of the principles and practices of analyzing various work system and processes.
• Knowledge of the principles and practices of project management.
• Ability to organize and present information to users, including technical and industry specific information, and to convey training information clearly and effectively to a range of users.
• Ability to communicate effectively, both orally and in writing.
• Ability to read, analyze and interpret technical documents common to this environment.
• Ability to work independently and in a team environment, including prioritizing work tasks and managing simultaneous projects.
• Ability to establish and maintain effective working relationships with users, co-workers, managers and vendors.
• Ability to create and implementation system standards and guidelines, and to adopt industry standards.
• Ability to learn the basic operation and database management associated with industry specific applications.
• Ability to perform statistical and technical analysis, perform quality assurance and quality checks.
• Ability to work under pressure and meet deadlines.
• Strong attention to detail.
• Strong orientation to process improvements that are technology enabled and/or driven through the use of process improvement tools.
• Knowledge of and ability to interpret and apply City ordinances, state law, and existing policies.
• Ability to maintain accurate records while planning, organizing and carrying out complex projects.

Required Education

Minimum/PreferredEducation LevelMinimum College degree or equivalent work experience. Some positions may require functionally related certification or advanced degrees

Experience Requirements

• One to two years of experience supporting operations by optimizing business systems and solutions.

Studies have shown that women and people of color are less likely to apply for jobs unless they believe they can perform every job description task. We are most interested in finding the best candidate for the job, and that candidate may come from a less traditional background. The City may consider an equivalent combination of knowledge, skills, education, and experience to meet minimum qualifications. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role.

The content in this posting was created for recruitment purposes. To view the full job description click the link below.

Analyst I, Bus Sys & Elections

The City of Fort Collins will make reasonable accommodations for access to City services, programs and activities and will make special communication arrangements for persons with disabilities. Please call (970) 221-6535 for assistance.

Notice Regarding Medical and/or Recreational Marijuana Use:
Because the possession and use of marijuana, whether for medical use or otherwise, constitutes a federal offense and because the City is a drug free workplace, the City will not accommodate the medical use of marijuana and enforces written policy prohibiting working for the City while marijuana is in the body. The fact that state law recognizes medical marijuana as a prescribed, or otherwise permitted, medication does not alter or otherwise change this policy.

The City of Fort Collins is an Equal Opportunity Employer. Applicants are considered for positions for which they have applied without regard to gender (regardless of gender identity or gender expression), race, color, religion, creed, national origin, ancestry, age 40 years or older, marital status, disability, sexual orientation, genetic information, pregnancy or other characteristics protected by law. For the purpose of this City policy "sexual orientation" means a person's actual or perceived orientation toward heterosexuality, homosexuality, bisexuality.

BACKGROUND CHECK REQUIRED.

Note: Some information in your application may be public information under the Colorado Open Records Act.

Job Summary

Growth within a city is more than just about people and property. The Fort Collins City Clerk's office is preparing to embark on a technology system implementation that will support the City Clerk's important responsibilities in the City Council's legislative process. We are seeking an Analyst I, Business Systems and Elections who will serve as project manager for the selection, development, and implementation of this system as well as interface with IT and other teams to ensure the system supports critical functions and business needs across the organization relating to the Council process.

The Analyst I, Business Systems and Elections will be a bridge between technology and the people processes within the City Clerk's office, tech-savvy with systems, cross-departmental software, and general databases. The development and implementation of additional systems will continue to be part of the work of the Clerk's Office and this role into the future, as the work of the office spans five major programmatic areas all with distinct technology and process needs. Election administration is one of these program areas that will also be a particular focus for the incoming Analyst, in helping serve as a liaison with the City's IT team as well as external partners including Larimer County. A background in project management and solid general knowledge of relevant software are more important than expertise in certain technologies.

The City Clerk's office is an integral part of the City of Fort Collins; much of the work they do keeps the local government operating. Records management, elections support, tax and revenue collection, financial reporting, and strengthening connections between the public and city officials will be improved by the implementation of effective technology tools with the leadership of the Analyst I. This position reports to the City Clerk but operates across teams in multiple departments. If you have a genuine interest in government processes and experience with software applications, we invite you to apply!

Essential Duties and Responsibilities

The following duties and responsibilities are illustrative of the primary functions of this position and are not intended to be all inclusive.
Administers and supports City Clerk's Office technology systems, including data configuration and validation, troubleshooting and end-user support. Includes modifying or implementing technology options to solve problems considering technology limitations.Performs project management role in organizing and facilitating IT projects such as the implementation of specialized programs in the Clerk's Office, including researching alternative solutions, developing procedures and redesigning services to ensure continuous improvement and maintaining consistency.Works with vendors and others as a liaison to maintain line-of business applications and associated software.Develops documentation for using systems in the Clerk's Office as well as documenting and implementing policies and procedures across the office.Develops specifications and negotiates contracts with vendors; maintains software maintenance contracts.Analyzes departmental data and information using statistical methods through the development and support of data interfaces and reports that pull information from a variety of systems in support of various business functions.May recommend, develop, design and/or implement databases.Processes petition initiatives and updates database and voter registration information; Secures temporary help and sets up their access to computers, provides instructions for staff/temps for processing petitions, spot reviews for accuracy and maintains a spreadsheet of results. Administers campaign finance program, annually setting up databases, providing training, processing incoming reports and complaints, and performing audits at the end of every election season.Maintains the election-cycle calendar to ensure compliance with all deadlines, assignments and activities related to even and odd year elections.Maintains Elections Policies and Procedures manuals and other training materials to ensure compliance with all federal, state, and local laws and rules.Performs, oversees, and supports other duties with the City Clerk's Office.Modifies and composes written materials for a range of mediums, including editing and proofreading.
Management Responsibilities

No

This job has expired.