Construction Project Administrator
Prologis

Prologis, Inc. is the global leader in logistics real estate. In partnership with our customers and our communities, we develop modern, high-quality properties that set the standard for innovative building design and sustainability. Prologis owns or has investments in properties and development projects of ~1.2 billion square feet in 19 countries and enables 2.8% of the world's GDP. We have committed to achieve net zero emissions by 2040. Beyond real estate, our Essentials platform optimizes the company's global asset portfolio to provide our customers solutions that address today's warehouse and shipping challenges. Prologis Ventures invests in logistics innovation and technology companies to modernize supply chains worldwide.

Job Title:
Construction Project Administrator

Company:

Prologis

A day in the life

In this central departmental role, you will support a regional team of six (6) Development Managers with managing corporate processes and procedures on multiple real estate development, and construction projects in Seattle, Portland and Denver. This role is critical to ensure that each project follows company standards, and the contract administration is efficient. The ideal candidate thrives in a fast-paced, customer-centric environment, where they will balance multiple priorities and respond to internal and external customer needs. This role will be at the center of the team's business and project operations, supporting projects and deliverables. This position will anticipate the needs of your team and help them stay focused on their objectives by driving all administrative, contractual, reporting and project functions.

Key responsibilities include:

• Draft and edit all relevant project or development information, process for party signatures, and enter all contracts, addendums and change orders for land and shell development, tenant improvements and major capital construction projects into PeopleSoft (accounting system).
• Review and enter invoices into PeopleSoft. Reconcile contract upon project completion.:
• Assist contractors with the prequalification process and onboard new suppliers.
• Review and maintain contractor insurance files and solicit updates as required before payment.
• Ensure costs are coded correctly on invoices and are in line with the contract budget allocation.
• Communicate with contractors and consultants to understand Prologis cost coding and coordinating with the Development Managers.
• Prepare reports, periodic accruals, and budget to actual based on contracted costs.
• Maintain the project filing directory in the cloud, ensuring that contracts, invoices, drawings, and all other required documents are being uploaded and maintained.
• Primary point of contact for projects on development and accounting processes and procedures. Educate contractors on Prologis process requirements and provide training to development administrative assistants as needed.
• Prepare monthly expense reports and assist with travel arrangements and other administrative support requests for the team.
• Support the overall teams' project management, critical meeting schedules, jurisdictional deliverables, contracts, etc.

Building blocks for success:

• 1+ years of related industry experience
• Prior industry experience as a project administrator, development assistant, project engineer, property manager, contract administrator, office administrator, or equivalent role.
• Proficient knowledge of the Microsoft Office Suite (e.g., Excel, Word, PowerPoint, Outlook). It would be a bonus if the applicant had some knowledge of one or more of the following: DocuSign, Smartsheet, PeopleSoft Financials, Adobe Acrobat and/or Bluebeam.

Preferred:

• Bachelors degree or equivalent experience preferred.
• Related experience in a Real Estate, Property Management, Construction, Engineering, Architecture, or related firm.
• Demonstrated ability to prioritize, manage and complete multiple oral and written instructions from several different development managers concurrently with efficiency and accuracy.
• Self-driven, pro-active, willingness to learn and create new processes and efficiencies, and follow-through.
• Not afraid to ask questions, drive for clarity and completion.
• Meticulous attention to detail and accuracy.
• Customer service mind-set and a team player mentality.
• Proven ability to communicate effectively (oral and written) with customers, peers, management, contractors, and vendors.
• Show tact, discretion, confidentiality and good judgment in handling sensitive and confidential matters and documentation.

Hiring Salary Range of: $34.00 - $46.00 per hour. Salary and whole compensation package (bonus target) to be determined by the candidate's location, education, experience, knowledge, skills, and abilities, as well as internal equity and alignment with market data.

#LI-CF1
People First

Each of us working at Prologis plays an essential role in the enduring success of our company. We value people who are decisive, courageous and adaptable. While we are one company, locations and departments operate with autonomy and accountability. Individuals take the initiative here.

When you join Prologis, you work shoulder to shoulder with some of the top talent in the industry to do the best work of your career. Every employee belongs. Every employee contributes. Employees advance their careers here.

As a successful global enterprise, Prologis has never lost sight of what matters most, our strong belief that our people are the most important part of our business. And because of that, we provide a generous total rewards package and take a lot of time to focus on quality management and leadership development. People come first here.

All full-time roles in the US come with a robust benefits package which includes healthcare, dental, and vision insurance for employees and eligible dependents. Prologis also offers several other wellness, financial, and work/lifestyle-specific benefits. Our 401(k) retirement plan has a company match of 50% up to 12% of eligible compensation. We also offer generous PTO with a starting accrual of 22 days a year in addition to paid holidays and volunteer time.

All job offers are contingent upon successful completion of background verification. Prologis is an Equal Opportunity/Affirmative Action employer and all qualified applicants will receive consideration for employment without regard to race, color, religions, sex, national origin, sexual orientation, gender identity, disability status, protected veteran status, or any other characteristic protected by law.

Employment Type:
Full time

Location:
Seattle, Washington

Additional Locations:

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