Department Payables Representative - UBA/Facilities
Florida State University

Job Title: Department Payables Representative - UBA/Facilities
Location: Tallahassee, FL
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 55920
Department

University Business Administrators - Facilities

Responsibilities

This is an accounting position that provides financial and accounting support within Facilities, with a focus on accounts payable.

• Responsible for accurate and timely entry of Facilities invoices into the department's work management system, including proper account code assignment for each invoice line item. Obtains invoice approval and initiates payments for Facilities. Audits invoices to ensure they meet guidelines of purchase orders and are in compliance with terms of service contracts. Ensures invoice payments are compliant with the University's invoice payment guidelines. Research and resolves incorrect or missing invoices by communicating with outside vendors and internal staff as appropriate.
• Monitors Facilities' service contract budgets to ensure fund availability to process invoice payments. Responsible for resolving problems that arise with the payable interface process. Conducts needed actions/activities and manages related records for this process. Compiles and analyzes financial data, prepares detailed financial reports, and provides budget and/or accounting related recommendations to management for decision making process.
• Completes daily reconciliation of Facilities payable data transferred in the AP interface from work management system to OMNI Financials to ensure an accurate and complete transfer. Responsible for resolving problems that arise with the payable data transfers. Conducts needed actions/activities and manages related records for this process.
• Provides feedback and makes recommendations to management regarding processes, policies, and procedures for the purpose of improving efficiency and accuracy and compliance. Assists with data collection for ad hoc and recurring reports.

Qualifications

Bachelor's degree or a combination of post high school education and experience equal to four years.

• Ability to communicate effectively verbally and in writing.
• Ability to establish and maintain effective working relationships.
• Ability to perform accurately in a detail oriented environment.
• Knowledge of and ability to apply Generally Accepted Accounting Principles (GAAP).
• Knowledge of the concepts, principles, and practices of data collection.
• Knowledge of applicable computer applications and basic computer functions.
• Ability to prioritize, organize and perform multiple work assignments simultaneously.
• Ability to compile, review, and reconcile data for accuracy, completeness, and compliance.

Preferred Qualifications

Experience working with Excel or spreadsheet software.

University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research, encourages creativity, and embraces diversity. At FSU, there's the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow's news!

Learn more about our university and campuses.

FSU Total Rewards

FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.

Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.

How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Veterans' Preference

Certain service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority, and certain service members may be eligible to receive waivers for post secondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Veterans' Preference applies to University Support Personnel System (USPS) positions only.

IMPORTANT: To claim Veterans' Preference, select "yes" to the question on the application questionnaire and upload a DD-214 (or equivalent), the Veterans' Preference Certification form, and other documentation if applicable with your online application before midnight of the position closing date.

Click the links for eligibility information and required documentation, or call FSU Human Resources at (850) 644-6034.

Considerations

This is an USPS (University Support Personnel System) position.

This position requires successful completion of a criminal history background check.

This position is being re-advertised. Previous applicants need not reapply.

Equal Employment Opportunity

An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.

FSU's Equal Opportunity Statement can be accessed at: https://hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/Publications/diversity/EEO_Statement.pdf.

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