Document Management Coordinator
Mantrose Group

JOB DESCRIPTION

1. Develop and maintain document management policies, procedures, and workflows to ensure compliance with regulatory requirements and industry standards.

2. Establish and maintain document classification systems, file structures, and metadata tagging to facilitate easy retrieval and access to documents.

3. Coordinate the creation, revision, approval, and distribution of all manufacturing-related documents, including standard operating procedures (SOPs), batch records, specifications, and labels.

4. Ensure that all manufacturing documents are accurate, up-to-date, and accessible to authorized personnel.

5. Monitor changes to regulatory requirements and industry standards and update documentation and processes accordingly.

6. Conduct regular audits of document repositories to verify accuracy, completeness, and compliance with regulatory requirements.

7. Coordinate the implementation of electronic document management systems (EDMS) or other document management software, including user training and support.

8. Provide guidance and support to manufacturing teams regarding document management processes and procedures.

9. Serve as the primary point of contact for regulatory agencies, auditors, and inspectors regarding document-related inquiries and requests.

10. Collaborate with cross-functional teams, including quality assurance, regulatory affairs, production, and research and development, to ensure alignment and consistency in document management practices.

Qalifications:

- Bachelor's degree in food science, food technology, information science, or a related field.

- Proven experience in document management, preferably in a food manufacturing or related industry.

- Strong understanding of regulatory requirements and industry standards related to food manufacturing, such as FDA regulations, HACCP principles, and GMP guidelines.

- Excellent organizational and time management skills, with strong attention to detail.

- Proficiency in document management software and Microsoft Office Suite.

- Effective communication and interpersonal skills, with the ability to work collaboratively in a team environment.

- Familiarity with electronic document management systems (EDMS) is preferred.

- Knowledge of food safety and quality management systems (e.g., ISO 22000, BRCGS) is a plus.

**Additional Information:**

- This position may require occasional overtime or weekend work to meet project deadlines.

- The Document Management Coordinator will report to the [appropriate supervisor/manager].

- The job may involve some physical activity, such as lifting boxes of documents or standing for extended periods during audits or inspections.

Profile Food Ingredients is an equal opportunity employer and values diversity in the workplace. We encourage candidates of all backgrounds to apply

Why work for us:

Excellent Benefits, upon satisfaction of applicable eligibility requirements, include but are not limited to medical, dental, vision, Employer paid life insurance, STD/LTD, vacation/sick days/parental leave, 401(k) match , employee stock purchase plan, and Pension.