Executive Assistant
Axogen, Inc.

Axogen is committed to building and maintaining a strong and gratifying company culture that fosters a work-life balance and professional growth. Our hands-on and personal approach makes transitioning to a new job a seamless and enjoyable process. Most benefits are effective on day one!

Axogen is the leading company revolutionizing the science of nerve repair. We are passionate about helping to restore function and quality of life to patients with physical damage or discontinuity to peripheral nerves.

Contribute to positively impacting lives while working for a company that respects, recognizes, and values all team members!

Axogen is an equal opportunity employer and does not discriminate against applicants on the basis of race, color, creed, religion, ancestry, age, sex, marital status, national origin, disability or veteran status.

Why you'll love working at Axogen:

• Friendly, open, and fun team culture that values unique perspectives
• Company-wide dedication to profoundly impacting patients' lives
• Comprehensive, high-quality benefits package effective on date of hire
• Educational assistance available for all employees
• Matching 401(k) retirement plan
• Flexible working hours
• Paid holidays, including floating holidays, to be used at your discretion
• Employee Stock Purchase Plan
• Referral incentive program

If you want to see how you can impact lives at Axogen, take a look at these inspiring patient stories: https://www.axogeninc.com/patient-stories/

Axogen is hiring for an Exective Assistant in Tampa, FL!

Job Summary of the Executive Assistant

The Executive Assistant works with the CEO in preparing and delivering general and Board specific communications, internal and Board meeting preparation and organization, daily office management and management of CEO's calendar. Active participant in the Employee Activities Committee. Helps maintain the corporate calendar. The role requires high competency in formal and informal prose; composition, grammar and verbal communication.

Requirements of the Executive Assistant

• High School Diploma required
• Bachelor's Degree preferred
• At least 5 years' experience in an executive support role
• Must be an advanced user of Microsoft Office Suite software including Power Point
• Experience using Smartsheets preferred

Responsibilities of the Executive Assistant

The specific duties of the Executive Assistant include but are not limited to:

• Prepares effective and timely written and verbal communication with Board of Directors on current events, Board meetings and Board meeting minutes.
• Organizes office meetings: reserves conference/meeting room space and conference call dial-in numbers, if necessary, and sets up all necessary audio/visual equipment.
• Board meeting packages: organizes Board update meetings in advance of Board meeting, sending out the agenda at least 2 weeks in advance. Compiles all necessary information from each department, prepare presentations within PowerPoint and upload the Board package pre-read information, and any necessary supporting documents and/or material, into the portal 4-5 days prior to the Board Meeting. Organizes periodic management reviews to ensure accuracy and flow.
• In-person Board meetings: plans and organizes meetings based on predetermined schedule no later than two months in advance; work with corporate travel agent to book hotel/meeting location, makes all meeting and hotel room arrangements for all AxoGen and Board attendees; negotiate and execute contracts; make dinner reservations for Board the night before meeting (if requested); ensures proper organization and sets up Board meeting room including breakfast, audio/visual equipment, break refreshments and lunch (if requested); prepares conference call for any Board members who cannot physically attend meeting but wish to call-in; and, takes notes/minutes throughout Board meetings.
• Conference calls Board meetings: same as above with exception to hotel/meeting arrangements.
• Executive and Leadership Team Meetings: plans and organizes meetings completely, inclusive of making the agenda, putting all presenter's presentations together on PowerPoint and then running the meeting, organize all meals during the meetings to be catered and reservations or a dinner for all on the first night of the meeting. Ensure proper organization and set up of the room, audio/visual equipment, break refreshments, skype meetings for those who are not able to be at the meeting. In charge of anything else that comes up in relation to these meetings, may include, if an off-site meeting, going through Event Coordinators at other hotels and arranging sleeping rooms, meeting spaces, banquet event orders, and more.
• Collaborates with other EAs, as applicable, to support ELT level initiatives as prioritized by the CEO.
• Complies with all company policies, procedures, and SOPs.
• Coordinates CEOs' meetings, conference calls and business appointments including all travel (air, hotel and car) arrangements.
• Supervises temporary support staff, when necessary.
• Perform other duties as assigned by Supervisor(s).

Location

111 W. Oak Ave., Tampa, FL

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Benefits/Compensation

This position is eligible for an annual bonus. Benefits offered for this position include Health, Dental, Vision, Matching 401K, Paid Time Off, 9 Paid Holidays + 2 Floating Holidays, Dependent Care Flexible Spending Accounts, Medical Flexible Spending Accounts, Tuition Reimbursement, Paid Parental Leave, Paid Caregiver Leave, Basic Life Insurance, Supplemental Life Insurance, Employee Stock Purchase Plan, and Disability Insurance, as described in more detail in summary plan descriptions.

Salary Range

$79,356-$99,195 USD

Axogen is on a hybrid work schedule for some of our positions based out of our headquarters in Florida, with 3 days in office and 2 days remote. The hybrid work schedule does not include sales or facilities in Ohio or Texas.

Axogen follows healthcare system guidelines with respect to credentialing, vaccinations and other employment/compliance related requirements, as well as CDC guidance. Axogen reserves the right to amend its policies from time to time in its sole discretion.

If you know someone who would be a great candidate for this position, or any others, just copy and send this link! https://grnh.se/cc84962d2us

This job has expired.