Executive Assistant
Beacon Hill Staffing Group

Our client, a biotechnology company located in Cambridge, MA, is seeking a Temporary Executive Assistant through April 2023. This role will run on a Monday-Friday 40/hours a week schedule.

Pay: $30-40 depending on experience

Job Duties:
* Preparing, submitting and tracking expense reports for the team, as necessary
* Creating commitment requests and PO's, executing goods receipts for work performed/completed, and processing invoices in K2
* Uploading fully executed agreements/contracts into iCAP
* Maintaining calendars of designated team members as required
* Organizing conference registrations & membership renewals for professional organizations.
* Providing fluid support across both corporate and personal calendars including travel and appointments.
* Coordinating small and large meetings and events, both on and off-site, in collaboration with Administrative staff from other locations, both domestic and international, as appropriate
* Preparing and managing documents; drafting, editing and proofing various types of documents, including agreements, memos, correspondence and presentation materials (e.g., PowerPoint presentations)
Experience:
* Proven experience as an Executive Assistant within a similar industry sector, e.g. pharmaceutical or international business
* Prior experience working with remote, international teams in a globally matrixed organization
* Demonstrated experience managing multiple and complex international travel arrangements while planning all aspects of complex meetings, on and off-site
* Background of working in an international business functional area is preferred
* Proficiency in Microsoft Office (Word, Outlook, Excel, and PowerPoint)
* Knowledge of teleconference equipment (Microsoft Teams) or other related software
* A strong attention to detail, excellent and direct communication skills, strong interpersonal skills, and cross-cultural understanding and sensitivity

Qualified candidates seeking a new opportunity are encouraged to apply today for immediate consideration!

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.beaconhillstaffing.com.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)