Executive Assistant
Motiva Enterprises LLC

Position Overview:

As an Executive Admin, you will provide administrative support to 2 or 3 designated ELT members in conjunction with other responsibilities as necessary to support all the Executives and needs of the business.

Responsibilities:

The successful individual will be expected to:

• Perform diverse administration functions requiring confidentiality, initiative, and sound judgement
• Responsible for answering phone calls, reviewing incoming correspondence, mail, organizing
  and preparing confidential pre-read and communication for executive meetings
• Coordinate travel for executive flights, hotels, rental cars, car transport, visas, passport, etc. for both domestic and international travel needs
• Manage the designated ELT members' calendars and schedule recurring meetings and other meetings
  as necessary
• Collaboration with other Executive and Departmental Administrative Assistants; this includes partnering to schedule meetings, organize dinners and events, facilitating access to company sites, providing backup coverage, etc.
• Interface professionally with all levels in the organization
• Assist with on-boarding of new team members
• Validate Credit Card Expenses and complete monthly expense reports
• Utmost confidentiality in dealing with Most Confidential data
• Upkeep of filing and Records Management
• Perform other miscellaneous job-related duties as requested such as event planning, support for large cross functional meetings, team off-sites, catering and clean up
• Work on problems of diverse scope where both data analysis and judgement is required
• Availability out of hours to handle priority business, events and crisis situations

Experience and Qualifications Required:

Basic Qualifications:

• Minimum ten (10) years of experience as a proven professional assistant, with a minimum five
  (5) or more years of experience supporting executive levels in a fast-paced technical environment
• Highly proficient in Outlook, Word, PowerPoint, Excel, and One Note
• General knowledge of One Drive and
• Experience with SAP / Ariba / Concur
• Have a proactive approach to problem-solving with strong decision-making skills.
• Must be adaptable and able to meet deadlines in a fast-paced quickly changing environment
• Demonstrate strong organizational skills that reflect ability to perform and prioritize multiple complex tasks seamlessly with excellent attention to detail
• Proven experience interacting with staff at various levels
• Proven excellent communication, grammar, and proofreading skills both oral and written
• Proven ability handling sensitive matters with integrity & discretion
  Must have legal authorization to work in the US on a full-time basis for anyone other than
  current employer
• Time management skills with the ability to prioritize and handle multiple tasks while working in a fast-paced environment
  

Preferred Qualifications:

• Bachelor's degree from an accredit university; preferred but not required
• Experience working in the oil and gas industry

Please note: We occasionally amend or withdraw Motiva jobs and reserve the right to do so at any time, including prior to the advertised closing date.

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All qualified applicants will receive consideration for employment without regard to race, color, sex, national origin, age, religion, disability, sexual orientation, gender identity, protected veteran status, citizenship, genetic information or other protected status under federal, state or local laws.

This job has expired.