Executive Assistant to the Provost and Dean of the College
Wellesley College

At Wellesley, our mission is to deliver an outstanding liberal arts education
to women who will make a difference in the world. Our collaborative
community, comprising faculty, students, staff, and alumnae, is guided by
our shared values. We champion intellectual discovery and excellence,
uphold gender equality as foundational to progress, affirm diversity as
crucial to educational excellence, value connection and community, empower
individuals for social change, and commit to integrity and academic freedom
in our pursuit of knowledge. Join us in this transformative journey!

When applying for the position, please ensure a thorough review of the job
details. If you are an internal employee, kindly utilize the internal portal on
Workday for your application. Prepare a comprehensive resume/cv and cover
letter for upload. Acceptable formats for these documents are either PDF
(.pdf) or Word (.doc).

Job Posting Title
Executive Assistant to the Provost and Dean of the College

Job Description Summary
Admin Exempt

Job Description
Position Summary

Ensure the smooth functioning of the Office of the Provost (office of ten) by managing communication, scheduling, and day to day operations and serving as the front line and face of the office. Manage the schedules of the Provost, Deans for Faculty Affairs and Academic Affairs. Coordinate and staff meetings of Academic Council and Trustee subcommittees. Act as liaison to academic department administrators. Hire, schedule, and train student employees. Plan and execute Provost Office events (conferences, receptions, community events)

Primary Position Responsibilities

• Manage schedules for Provost, Deans of Faculty and Academic Affairs (all are Senior Leadership members). Coordinate travel arrangements for the Provost and Deans and prepare travel reports for reimbursement.
• Greet visitors to the office. Serve as point person for smooth and efficient office operations (field general inquiries, organize staff meetings and events, order supplies, liaise with facilities).
• Review the Provost's correspondence and calls. Independently respond to requests based on knowledge of Provost Office operations. Prioritize requests that require the immediate attention of the Provost or the Deans of Academic Affairs and Faculty Affairs.
• Hire, schedule and supervise student employees.
• Provide guidance and direction to the academic administrators. Coordinate training, including in relation to faculty searches, use of Workday, and budget management. Oversee the onboarding of new academic administrators and develop and maintain the standard operating guidelines. Provide input to the Provost regarding performance issues.
• Support external visiting committees for academic departments. Prepare and communicate materials for finalists in faculty searches. Support direct report-level searches and on-boarding of new hires. Coordinate and support various outside constituencies (AALAC, Northeast Deans, Babson-Olin-Wellesley Provosts).
• Staff, transcribe, and schedule meetings of Academic Council and meetings of Board of Trustee committees, as needed. Maintain Academic Council mailing lists and materials. Schedule meetings for various committees of Academic Council.

Performance Profile:

• Capacity for teamwork
• Ability to focus with multiple diversions while maintaining accuracy and attention to detail
• Exhibiting calm and courtesy under pressure
• Ability to work autonomously and delegate where necessary
• Extreme respect for confidentiality and privacy.

Supervisor Responsibilities:

• Student employees (at least three part-time per semester; one full-time during the summer).

Education Required:

• Bachelors required

Experience Required:

• Five plus years of experience supporting senior level management.

Skills and Abilities Required:

• Ability to be flexible, take initiative and work independently
• Effective written and oral communications skills
• Ability to work with multiple managers
• Ability to collaborate with academic and other departments
• Ability to interact effectively with all constituencies (faculty, staff, union, senior leadership, trustees)

Other:

• This position is the front line and face of the Provost Office, interacting with most members of the Wellesley College Community. As such, the position requires that one fields and prioritizes a multitude of inquiries and requests.
• Occasional evening and weekend work, as needed.

Company Description
Wellesley's mission is to provide an excellent liberal arts education to women who will make a difference in the world. We advance our mission by working together as a community-faculty, students, staff, and alumnae.

Embark on a fulfilling career journey at Wellesley College, where we prioritize your well-being and professional growth. As a valued member of our team, you'll enjoy a comprehensive array of benefits and resources designed to enhance both your work-life balance and long-term success.

• Competitive Compensation : Experience competitive wages ensuring your dedication is recognized and rewarded.
• Exceptional Benefits Package: Access a comprehensive benefits package, including health, dental, vision and pre-tax saving benefits, life insurance, disability coverage, and more to safeguard your health and that of your loved ones.
• Commuting and Transportation: Enjoy the convenience of free parking on our picturesque campus, easily accessible from major roadways. We are also accessible via the MBTA commuter rail.
• Paid Time Off : Take advantage of paid vacations, personal days, sick time, and holidays to recharge and maintain a healthy work-life harmony.
• Retirement Savings : Plan for the future with our retirement savings plan. Wellesley College contributes up to 10.5% towards your 403(b) plan for eligible employees
• Work/Life and Wellness: A hybrid work environment for select positions (additional details will be provided during the interview process), caregiving support through Wellthy, legal plan insurance, pet insurance discount and a variety of other resources including retirement planning, free onsite and virtual fitness classes and access to cultural and leisure activities throughout metro-Boston.
• Professional Development: Enhance your skills and explore growth opportunities through continuing training and pathways for growth within our supportive environment.
• Tuition and Education Benefits : Invest in your education with tuition benefits, and access resources to navigate student loan forgiveness, reinforcing our commitment to your ongoing learning.
• Campus Privileges : Enjoy free use of our state-of-the-art athletic and fitness facilities with onsite fitness classes, Library resources, and seize opportunities to attend diverse campus events that contribute to a vibrant community.

Apply today and take your first step toward a rewarding career with Wellesley College - where your unique strengths and success are celebrated as part of our shared commitment to inclusivity!

Worker Sub-Type
Administrative

Time Type
Full time

EEO Statement
At Wellesley, we embrace and honor difference and diversity. We believe the best ideas-the best solutions-draw on a range of voices, perspectives, and experiences. As a college, and as a community, we are dedicated to assuring that all members for the Wellesley community have an equal opportunity to flourish.

Wellesley College is an Equal Opportunity Employer, committed to the diversity of the college community and the curriculum . Wellesley College and all its subcontractors shall abide by the requirements of 41 CFR 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity or national origin. Moreover, these regulations require that Wellesley College and all of its subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status. Candidates who believe they can contribute to that goal are encouraged to apply.

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