Executive & Project Support Assistant
Prologis

San Francisco, California

This job has expired.


Prologis is the global leader in logistics real estate. We own, manage and develop high-quality properties in the world's most vibrant centers of commerce, approximately 990 million square feet in 19 countries. Some of the world's largest brands (e.g., Amazon, BMW, DHL, FedEx, Pepsi) turn to us because they know an efficient supply chain will make their businesses run better, and a strategic relationship with Prologis will create competitive advantage.As the top ranked U.S. company and sixth overall among the Global 100 Most Sustainable Corporations in the World, we take our global footprint seriously.

Job Title:
Executive & Project Support Assistant

Company:

Prologis

Executive Assistant - San Francisco, CA

Do you want to play a role in global commerce?

TheExecutive Assistantwill support the Managing Director, Global Strategy and Analytics along with various administrative and project support for the Strategy & Analytics team. This person will exhibit strong technical, organizational, written, and verbal communication skills and must be confident in their ability to interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism. Attention to detail and the ability to anticipate needs are key. This person will be expected to apply common sense and execute tasks with minimal direction. This position is located in San Francisco, CA.

What's needed in order to do that:

  • Excel at core administrative duties:
    • Coordinate executive-level meetings and special events such as department all-hands or offsites
    • Coordinate travel arrangements and necessary documentation (such as visas) for department head and other members of the Strategy & Analytics leadership team
    • Manage and reconcile expense reports and invoices for department head and other members of the Strategy & Analytics leadership team
    • Manage and maintain industry-relevant publication subscriptions and contracts for department
    • Coordinate onboarding and internal communications of the Strategy & Analytics team


  • Undertake additional value-added projects:
    • Project manage report publishing and stakeholder engagement, including actively monitor project progress and deadlines, identify project risks
    • Manage and project the team's financial plans
    • Collect and prepare information used for presentations/meetings for department head and other members of the Strategy & Analytics leadership team
    • In general, bringing discipline to sometimes unstructured work situations/projects
    • Provide Strategy & Analytics department project support, utilizing Word, Excel and PowerPoint


Tell us if you're ready .
  • Bachelor's Degree preferred plus 1 year relevant experience and/or 2-5 years of executive-level support in a mid to large sized organization
  • Proficiency in the entire Microsoft Office Suite - Word, Excel, PowerPoint and Outlook
  • Superior attention to detail and the ability to meet tight deadlines and juggle multiple requests is critical.
  • Integrity and discretion in handling confidential information and professionalism in dealing with senior executives is imperative.
  • Demonstrated excellent communication skills, both written & verbal
  • Must be a team player with excellent multi-tasking skills
  • Execute responsibilities with a sense of proactivity, urgency and follow through.
  • Detail-orientated with strong planning, organizational and time-management skills
  • Ability to work well under pressure, multi-task; work overtime (evenings and/or weekends) if necessary
  • Flexibility and the ability to change directions quickly


All full-time roles in the US come with a robust benefits package which includes healthcare, dental, and vision insurance for employees and eligible dependents. Prologis also offers several other wellness, financial, and work/lifestyle-specific benefits. Our 401(k) retirement plan has a company match of 50% up to 12% of eligible compensation. We also offer generous PTO with a starting accrual of 22 days a year in addition to paid holidays and volunteer time.

As a condition to the commencement of your employment, Prologis requires proof of full vaccination against COVID-19. You are considered fully vaccinated two (2) weeks after your second dose in a two-dose series, such as the Pfizer or Moderna vaccines, or two (2) weeks after a single-dose vaccine, such as the Johnson & Johnson vaccine. Prologis will consider requests for a reasonable accommodation as to the vaccination requirement on the basis of a disability or sincerely-held religious belief in accordance with applicable law.

#LI-AN1

People First

Each of us working at Prologis plays an essential role in the enduring success of our company. We value people who are decisive, courageous and adaptable. While we are one company, locations and departments operate with autonomy and accountability. Individuals take the initiative here.

When you join Prologis, you work shoulder to shoulder with some of the top talent in the industry to do the best work of your career. Every employee belongs. Every employee contributes. Employees advance their careers here.

As a successful global enterprise, Prologis has never lost sight of what matters most, our strong belief that our people are the most important part of our business. And because of that, we provide a generous total rewards package and take a lot of time to focus on quality management and leadership development. People come first here.

All job offers are contingent upon successful completion of drug screen and background verification. Prologis is an Equal Opportunity/Affirmative Action employer and all qualified applicants will receive consideration for employment without regard to race, color, religions, sex, national origin, sexual orientation, gender identity, disability status, protected veteran status, or any other characteristic protected by law.

Employment Type:
Full time

Location:
San Francisco, California

Additional Locations:


This job has expired.

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