Finance and Operations Director, PROPEL PHE
Pathfinder International

Pathfinder Overview:

Pathfinder International is driven by the conviction that all people, regardless of where they live, have the right to decide whether and when to have children, to exist free from fear and stigma, and to lead the lives they choose. Since 1957, we have partnered with local governments, communities, and health systems in developing countries to remove barriers to critical sexual and reproductive health services. Together, we expand access to contraception, promote healthy pregnancies, save women's lives, and stop the spread of new HIV infections, wherever the need is most urgent. Our work ensures millions of women, men, and young people are able to choose their own paths forward.

Project Overview:

With a focus on Population, Health and the Environment (PHE), and cross-sectoral approaches for integrating voluntary FP/RH and population dynamics across broader development sectors/goals, PROPEL PHE is designed to address family planning/reproductive health (FP/RH) policy, advocacy, financing, and governance (PAFG), and the integration of FP/RH with HIV/AIDS and maternal, newborn, and child health (MNCH) programs, policies, and care, as well as the environment and climate.

The programme will encourage work across health elements, systems, and development sectors, with specific efforts geared at increasing FP/RH demand, facilitating FP uptake, and advancing other FP/RH-related outcomes.

Summary of Role:

The Director of Finance and Operationswill support an anticipatedfive-year USAID fundedproject. The project has a budget of approximately US$25 million and will be implemented in various countries.

Key Responsibilities

Financial Management

• Oversee the project's management of financial functions ensuring donor/contract compliance.
• Assist COP in the successful implementation of the project, including timely preparation of high-quality budget forecasts and financial statements, and management of expenses within approved budget.
• Develop and maintain appropriate systems and cost-effective, timely procedures and controls such as cash management, vendor payments, and budgeting to properly disburse, account, budget, and report funds.
• Oversee the timely and accurate preparation and submission of regular financial statements and other cost reports to headquarters and USAID, including providing guidance to project staff and partners.
• In collaboration with Human Resources department, identify, select, manage performance of, and mentor finance and administrative staff ensuring professional growth and development as well as capacity building.
• Oversee sub-grantees/sub-contractors ensuring adherence to donor, organizational, and host country policies and build capacity of local organizations to become successful and sustainable quality service providers.
• Coordinate and lead the annual audit process, liaise with external auditors and the finance team and senior management team; assess any changes necessary.
• Effectively communicate and present the critical financial matters to members of senior management team.

Operations Management

• Provide leadership and management during project start-up and close-out with regard to the project office, bank account, operations and logistics, staff administration, telecommunications etc.
• Implement administrative and financial operations of the program, ensuring compliance with agency standards and practices, local laws and donor policy and contract provisions.
• Manage funds at local bank account and approve expenditures in accordance with Pathfinder and donor procedures, cost principles, and regulations.
• Develop management policies and procedures to ensure efficiency, quality, and all resources are in place, adhered to, and in compliance with local laws, donor rules and regulations.
• Contract and manage local individuals/organizations for identified tasks according to donor and agency procedures; negotiate consultancy agreements, provide training and/or develop capacity of local partners.
• Ensure that security guidelines and procedures are established, maintained, updated regularly and adhered to by the project team. Monitor the security situation and provide leadership for staff in emergencies.
• Establish information technology systems and operational facilities to support project staff and programming.

Required Education and Work Experience

• Master's Degree in Business Administration, Finance, Accounting, or another relevant field is a plus.
• Demonstrated success managing complex, multi-million-dollar, donor-funded programs through development of cost-efficient budgeting, management of appropriate spending to support project impact, and regular monitoring of financials for programmatic revisions and accurate, timely reporting.
• At least 8 years of experience managing both finance and operations functions for a global organization or programmes with implementation in multiple countries.
• Proven ability to function effectively with multiple host-country counterparts in both the public and NGO sectors.
• Experience overseeing international and local subcontractors and grantees.
• Experience in USAID business practices and detailed knowledge of US government rules and regulations.
• Extensive experience with project financial management, including financial controls, accounting, and audit, as well as financial reporting.

Knowledge and Skills

• Ability to provide leadership, communicate effectively, and promote a team approach to enhance staff commitment to the program's success.
• Ability to work in a multicultural organization.
• Ability to translate financial concepts and to effectively collaborate with programmatic and fundraising colleagues who do not necessarily have finance backgrounds.
• Strong computer skills in accounting software systems and Microsoft Office Suite applications, including Word, Excel, PowerPoint and Outlook.

Typical Physical Demands:

• Typical office environment.
• Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard.
• Ability to sit or stand for extended periods of time.
• Ability to lift/move up to 5 lbs.

Technology to be Used:

• Personal Computer/Laptop, Microsoft applications (i.e., Office 365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment.

Location: Washington DC

Travel Requirements:At least 35%

Application procedure / How to apply:

• Interested applicants are requested to include the contact details for at least 3 references in their resume.

• Please submit your application via this website no later than 28th February 2023.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

Pathfinder International provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Safeguarding and Protection

Pathfinder is committed to the safeguarding and protection of the people we serve and our staff. We have zero tolerance for any type of behavior that inflicts harm on children, young people, adults, our staff, and partners including sexual abuse, harassment, bullying, and exploitation. We do everything possible to ensure that we recruit only those who are suitable to work with for us and expect that everyone we hire will abide by our safeguarding and related policies and will report any suspected or known violations. This job is subject to a range of vetting checks as legally permitted in the country where they are being hired. By applying, the job applicant acknowledges they understand our intent to verify suitability to work with us.
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

This job has expired.