Human Resource Assistant-Oakhurst Dairy
Dean Foods

Human Resources Assistant

From the original Oakhurst Dairy, founded by the Bennett family on Woodford Street in Portland in 1921, to the modern 100% farmer-owned dairy on Forest Avenue in Portland, Oakhurst has always stood for The Natural Goodness of Maine. It's about more than milk. It's about standing up for what you believe and doing what's right.

In 2014 Oakhurst was acquired by Dairy Farmers of America (DFA), a national dairy farmer-owned cooperative. Oakhurst is a wholly owned subsidiary of DFA and continues to operate independently.

PART-TIME POSITION: The Human Resources Assistant is 30 hours a week role that is scheduled Monday-Friday. The positions will be responsible for providing administrative and clerical support to the Human Resources Department in a variety of HR activities, processes, and initiatives, while maintaining a high level of self-reliance and confidentiality.

Job Requirements

Recruitment

• Develop and manage pipeline of potential candidates through proactive market and data analysis and insights.
• Develops process and marshals' candidates from screening, presentation to hiring manager, interviews as required and completes all pre-screening, onboarding and follow-up activities.
• Partners with external staffing agencies to identify and recruit candidates, often for temporary staffing needs.
• Maintains applicant tracking system and provides updated to the HR manager on where candidates are in the hiring process.
• Maintain market awareness and keep up to date accurate information related to competitor companies with similar roles in our marketplace.

Administrative

• Participates in the Records Retention program by ensuring records are documented and stored according to policy. Performs file audits to ensure consistency and legality of employee documents.
• Screens, relays, and follows up on email, telephone, and mail correspondence in order to direct communications to the appropriate parties and/or respond to inquiries. Directs all employment and income verifications to the HR Manager.
• Responds to employee inquiries ensuring a high-level of confidentiality and customer service ensuring the HR Specialist and Manager are kept abreast of all matters. Communicates with appropriate manager as needed to relay pertinent payroll and/or benefits questions or information.
• Recommends changes in processes to improve productivity and standards.
• Responsible for maintaining the highest level of confidentiality as it relates to organizational changes and other sensitive information related to the human resources job responsibilities.
• Provides administrative support to the Human Resources Department
• Conducts month-end reporting for Human Resources
• Assists with planning and organizing events sponsored by Oakhurst Dairy
• Assists with planning and organizing internal training efforts, including scheduling, surveying/registering of participants, record keeping, and day-of execution.
• Leads by example and serves as a change agent as the company adopts new practices, policies, and procedures. Models the way in working within and in support of our Core Values.
• Performs other responsibilities as determined by business needs.

Qualifications:

2-3 years' prior experience in a Human Resources department or knowledge of Human Resources practices and responsibilities is preferred.

2-3 years of talent acquisitions or recruitment required

Proficient with Microsoft Office including Excel, PowerPoint, Word and Outlook

Excellent organizational skills including prioritizing, time management and meeting deadlines

Must be multi-task oriented and be able to work with teams as well as on projects.

Strong interpersonal communication skills

Ability to demonstrate and maintain a high level of confidentiality

Self-motivated and able to work independently

An Equal Opportunity Employer

This job has expired.