Office & Administrative Assistant
Eurofins

Company Description

The National Food Lab is a fast-growing company with a vision to be the destination for tailored solutions for the food industry - beginning to end. Our mission is to provide services that help food, beverage, and supplement companies deliver innovative, safe, and successful products. We seek to make a positive impact in the advancement of food safety, quality and nutrition, fulfilling our corporate promise - to improve health and improve lives.

The National Food Lab's best-in-class consumer and sensory research capabilities are the result of the acquisition and combination of two long-standing and respected organizations, the former Food Perspectives, Inc. (Minneapolis, MN) and National Food Lab (Livermore, CA). Using a variety of quantitative and qualitative consumer and sensory research techniques we help our clients make products consumers love. We help our clients:

• Develop new product ideas

• Re-energize a well-established product

• Assess product-concept fit or packaging effectiveness

• Understand the product, brand and category competitive landscapes

• Present objective results to management

Eurofins Scientific is an international life sciences company which provides a unique range of analytical testing services to clients across multiple industries. The Group believes it is the world leader in food, environment and pharmaceutical products testing and in agroscience CRO services. It is also one of the global independent market leaders in certain testing and laboratory services for genomics, discovery pharmacology, forensics, advanced material sciences and for supporting clinical studies. In addition, Eurofins is one of the key emerging players in specialty clinical diagnostic testing in Europe and the USA.

Job Description

• Creatively developing shift schedules for part-time field staff according to client test calendar and study requirements. This will involve assigning field employees to positions that best match their unique skillset to support successful study execution.

• Assisting the operations team and part-time employees with time entry, training and technological tasks, as needed.

• Test preparation and on-site support including hosting and check-in of respondents, kitchen prep or other project execution tasks, as needed.

• Providing the Operations Director with critical support and assistance with daily tasks including, but not limited to, scheduling, organizing files, recording meeting notes, time tracking and entry, expense reporting, filing of change control requests, preparing and packing shipments, photocopying and scanning documents and engaging in office event planning and setup.

• Managing the field operations project tracker, PCCs and providing expert advice to the Operations Director to ensure projects are fielding within the allocated budget and are best assigned to guarantee the successful and timely completion of all studies.

• Managing the reception desk at the corporate office entrance including providing a friendly greeting to all visitors, answering and directing phone calls, taking messages, client or guest management, facility tours and processing or sorting incoming and outgoing mail.

• Monitoring the breakroom, front lobby and office areas to ensure tidiness including loading and unloading coffee area and dishwasher and daily preparation of coffee for employees and guests

• Company and test event preparation including ordering and setup of supplies or meals, receiving or preparing shipments, etc.

• Creating and issuing weekly financial and operational managerial reports to all department heads

• Printing and mailing research participant incentive checks then auditing the incentive payments against project financials after fielding to ensure accuracy. Researching any discrepancies as necessary

• Co-managing the bidding shared inbox and updating Sales Force with Closed Won client project bids and Project Change Controls filed.

• Ensuring accuracy and completeness of bid file and alignment with Sales Force and resolving any discrepancies with the Client Service team.

• Effectively managing and resolving problems related to your responsibilities, as they occur

• Misc. tasks assigned as time allows.

Qualifications

Qualifications:

Technology -Proficiently using computer hardware and software including Microsoft Office

Computers, iPads and other mobile devices and their applications

Database user interface & query/spreadsheet software- Excel

Communication software- Microsoft Word Dynamics, PowerPoint, E-tabs

Cloud based software- Salesforce.com (nice to have)

Mathematical Reasoning -proficiency in basic math and algebra

Writing- Communicating effectively in writing as appropriate for the needs of the audience; knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar;

Teamwork- Focus on solving conflict; keep emotions under control; exhibit objectivity and openness to others' views; contribute to building a positive team spirit; put success of team above own interests; support everyone's efforts to succeed.

Dependability- Respond to management direction; take responsibility for own actions; commit to long hours of work when necessary to reach goals; complete tasks on time or notify appropriate person with an alternate plan. Ensure work responsibilities are covered when absent; arrive at meetings and appointments on time.

Education and Experience:

• Ideal candidate will have a college degree and/or relevant job experience.

Required Licenses or Certificates:

Valid Driver's License and Proof of Insurance

Work Environment & Physical Demands:

The work environment characteristics and physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is regularly required to stand; walk; sit and talk or hear. The employee is occasionally required to use hands to finger, handle, or feel; reach with hands and arms; climb or balance and stoop, kneel, crouch, or crawl.

• The employee must occasionally lift and/or move up to 35 pounds (50 lbs. with assistance).

• The employee must have the ability to stand for long periods of time.

• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

• The noise level in the work environment is usually moderate.

Authorization to work in the United States indefinitely without restriction or sponsorship

Additional Information

Position is Full-Time, Monday-Friday, 8:00 a.m.-5:00 p.m.,withadditional hours, as needed. Candidates currently living in a commutable distance to Plymouth, MN are encouraged to apply.

What we Offer:

• Excellent full time benefits including comprehensive medical coverage, dental, and vision options
  
• Life and disability insurance
  
• 401(k) with company match
  
• Paid vacation and holidays