Office Administrator
BWAY

JOB DESCRIPTION

Reporting to the HR Manager, the focus of this role will be to provide administrative support to the facility and management.

Responsibilities:

• Greet all incoming visitors; assign name badges and safety equipment, as applicable.
• Answers all incoming telephone calls and directs the caller to the appropriate individual/location.
• Receives sorts and distributes incoming mail. Stamp and sort all outgoing mail.
• Provide day to day support to Plant Manager and/or Operations Manager, to include maintaining and generating weekly and monthly plant production reports such as Labor Cost per Lb. and weekly temp labor reports.
• Process Temp labor timesheets and key temp hours in EHS
• Monitor and tracks expenses and reports weekly status.
• Prepares, designs, and distributes plant wide communications as directed.
• Plans and coordinates hospitality needs for various meetings and/or trainings (lunches, snacks, etc)
• Issuing of Employee Building Access cards to new hires
• Track Employee uniforms
• Keys monthly Plant Safety Reporting Minutes in EHS
• Process and mail Employee Birthday cards
• Assists with publishing Employee of the Month in the monthly newsletter and internal company media.
• Maintains all updates, announcements, and news for all team members via communication boards and/or PowerPoint presentations.
• Maintains inventory and ordering supplies, maintaining records and files, and keeping supply closets and common areas clean and organized.
• Various other duties and special projects as assigned.

AP/AR:

• Process Receivables, maintain paperwork and logs.
• Processes Basware Workflows Daily for AP and prompt payment to Vendors
• Month-end AP Accrual and Plant Spending Report
• Resolves issues with AP discrepancies on invoices.
• New Vendor creation #INDMANS

Requirements:

• HS Diploma or equivalent required; College Degree a plus
• SAP / Workflow experience required; Basware experience highly preferred.
• Microsoft Excel: Experience with spreadsheets and calculations required.
• 3+ years' experience in an administrative support role in a fast-paced and dynamic environment; minimum of 1-2 years' experience in an office/plant environment
• Must have strong oral and verbal communication skills. Possess exceptional interpersonal communication skills.
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists, good troubleshooting skills.
• Basic mathematical skills used to add, subtract, multiply, divide, and use decimals and fractions.
• Ability to perform work in a mature and professional manner, demonstrate personal responsibility, and perform all assigned duties.
• Ability to work independently on assigned tasks, as well as to accept direction on given assignments.
• Working knowledge of MS Office and exceptional computer skills; tech savvy
• Must be able to sit for extended periods of time.

EEO Statement

Mauser Packaging Solutions is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.

ABOUT US

Do you want to work with people who are dedicated to innovation and making the world a better place? Do you want to build a career with a company that provides opportunities for growth and development?

Mauser Packaging Solutions is that company.

Our mission is to help our customers achieve better sustainability with their packaging. And we do that by giving our people the opportunity to do important work, solve interesting problems and be part of a diverse, forward-looking team.

At Mauser Packaging Solutions, you can be proud to work for a company that's always striving to innovate and serve customers better-and help them be better stewards of the environment.

Whether you're a seasoned professional-or just beginning your career-there's a place where you can help make a difference at Mauser Packaging Solutions. Join us!

Mauser Packaging Solutions is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.

This job has expired.