Office Coordinator/Receptionist in Hebron, KY at ANCRA INTERNATIONAL, LLC
The HEICO Companies, LLC

Job Description

Key Responsibilities and Priorities:

• Safety is our number one priority. This role will promote safety culture through engagement in safety toolbox talks, safety committee participation and positive reinforcement programs.
• Manages the front desk and welcomes guests.
• Manages meeting rooms and cafe at the facility.
  • Oversight of conference room schedules
  • Stocking of conference room refreshments
  • General upkeep of cafe including loading and unloading dishwasher
  • Maintaining adequate cafe supplies.
• Organizes/Assists with company-wide meetings, parties, and events.
• Oversees the cleanliness of the facility via vendor relationship with contracted cleaning company.
• Manages electronic company communications boards.
• Provides support to Senior Regional EHS Manager through tracking of employee engagement in EHS tasks and events and other EHS-related administrative tasks.
• Performs administrative tasks, filing, data entry, and special projects.
• Maintains adequate stock of office supplies.
• In conjunction with the Purchasing and HR Teams, maintains vendor relationships with uniform and vending suppliers.
• Maintains file retention policy of stored documents.
• Performs other duties as assigned.

Knowledge, Skills, and Abilities Required:

• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Proficient with Microsoft Office Suite or related software.
• Ability to help foster a positive office culture for the company.

Years of Experience Required: Minimum of three to five years of previous administrative or clerical experience.

Education Requirements: Associates degree preferred or experience commensurate with degree.

Working Conditions/Travel Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

Ancra Cargo Core Values

• Respect everyone.
• Embrace challenges.
• Welcome change.
• Speak and act with integrity.
• Be positive and GSD!

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