Office Specialist
State of Nebraska

Description
Do you like assisting others? Are you a team player? The Department of Administrative Services- Transportation Services Bureau team is seeking an Office Specialist who desires the opportunity to serve others and make a difference in Nebraska State Government. The Office Specialist position performs duties which include, but are not limited to; Serve as initial point of contact and Customer Service Representative for TSB Service Center. Acting as service liaison between division, vendors, and State teammates of various agencies, boards, and commissions. Responsible for Service related data entry, records management, and agency report preparation. Provides backup assistance to the Rental Center and Administration Office operations.

Before we dive into what we need, let us show off what you get!
• Workplace flexibility
• 13 paid holidays
• Vacation and sick leave that begin accruing immediately
• Military leave
• 156% (that's not a typo!) state-matched retirement
• Tuition reimbursement
• Employee assistance program
• 79% employer paid health insurance plans
• Dental and vision insurance plans
• Employer-paid $20,000 life insurance policy
• Public Service Loan Forgiveness Program (PSLF) through the Federal government
• Wide variety and availability of career advancement as the largest and most diverse employer in the State
• Opportunity to be part of meaningful work and make a difference through public service
• Training and Development based on your career aspirations
• Fun, inviting teammates
• A safe and secure environment

At the State, we stand by our core values of treating others with dignity and respect, acting ethically in all situations, and creating an environment where our customer is our top priority. Apply to join our team today!
Examples of Work
Recording, monitoring, and updating statistical information into multiple database systems; Sort, filing, and retrieving documentation. Create various business documents, forms, and spreadsheets. Compile, process, and prepare correspondences, worksheets, reports, and emails, to provide teammates with information for making decisions on daily, weekly, monthly, and annual operations. Review, audit, research, service invoices, and fleet card transactions.

Answer telephone, questions, refer calls or walk-in customers, and assist with scheduling service appointments. Compiles and checks documents, records, and reports to confirm accuracy, completeness, and status of information, process requests or transactions, and provide supervisors or other employees with information. Prepares reports, documents, and presentations through the manipulation of data.

Researches and summarizes pertinent data from statistical, financial, work activity, administrative, and program records; create forms, documents, and textual-numerical-graphic material, to assist others in collecting and presenting information for decision-making. Assist with Rental Center and Administration office operations. Other duties as assigned within the scope of classification.
Qualifications / Requirements
REQUIREMENTS: Coursework/training in administrative/office support functions, procedures, and methods including the operation of personal computers and office equipment; or areas related to the programs and functions of the employing agency. OR Experience in customer service or public contact; or applying criteria/regulations; and/or performing administrative/office/secretarial support work including use of personal computers and office equipment.

PREFERRED: Experience working in the automotive industry and/or a vehicle fleet environment.

OTHER: Regular and reliable attendance is required.
Knowledge, Skills and Abilities
Knowledge of: professional accounting principles, theories, and practices; generally accepted accounting principles (GAAP) practices and standards; research practice and techniques; budgeting techniques and methods; record keeping methods; Word, Excel, Adobe; federal and state laws and regulations applicable to accounting/finance operations; E1 procedures for procurement including purchase orders and contracts.

Skill in: using mathematical methods or formulas to compare, analyze and present data; compiling data from multiple sources into a single, comprehensive document or report.

Ability to: apply the principles of accounting, statistics, and fiscal management; learn and apply the principles and concepts of specific agency programs, policies, and operating details of an accounting system; prepare a budget; design reports and financial statements; manage funds and provide financial and budget recommendations; analyze data and draw conclusions; effectively communicate complicated information in a way other will understand.