Program Associate - University Business Administrators/ITS (multiple positions)
Florida State University

Job Title: Program Associate - University Business Administrators/ITS (multiple positions)
Location: Tallahassee, FL
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 56637
Department

University Business Administrators - Information Technology Services

Responsibilities

This position will serve as a department representative responsible for the operations and coordination of all Human Resources related transactional functions for the Information Technology Services (ITS) departments: ITS, ERP, ITAPP, NWRDC, SDC, and FLVC.

• Responsible for processing personnel transactions, including recruiting, hiring new employee onboarding and paperwork, I-9 submission, position description updates, and terminations.

• Ensures policies and procedures related to human resource actions for the departments are in compliance with University, State, and Federal regulations and standards. Coordinates appropriate background checks, including special checks for Criminal Justice Information Services (CJIS) and Security Awareness TM Certifications. Maintains employee in-house personnel files, departmental job opening packets, and HR Department Records.

• Serves as a resource providing guidance to ITS department hiring managers and employees regarding human resources policies and procedures, guides hiring managers through the recruiting process, and ensures the tracking system is up to date with the latest information.

• With direction from the Office of Human Resources, counsels employees and management on HR issues, including FMLA and Worker's Compensation.

• Monitors weekly time entry status and assists with the facilitation of corresponding employee/supervisor time entry, review, and approval process to ensure accuracy and compliance with university standards. Responsible for researching and initiating processes required to correct errors and ensure proper payroll payments.

• Assists in managing the active appointment reports, cost center spreadsheets, and payroll cost center reports ensuring accurate and timely data. Prepares payroll certification report for management approval signatures.

Qualifications

High school diploma or equivalent and four years of work experience. (Note: post-high school education can substitute for experience at the equivalent rate.)

• Ability to demonstrate effective customer service skills to interact with internal University partners and external job applicants.

• Demonstrated strong communication skills, both verbal and written.

• Experience establishing and maintaining effective working relationships.

• Experience performing accurately in a detail-oriented environment.

• Strong organizational skills and the ability to manage multiple work assignments simultaneously while prioritizing based on need.

• Ability to maintain a tracking system and follow up on outstanding requests.

Preferred Qualifications

Preferred qualifications include:

• Previous experience in human resource action transactions and/or processing.

• Knowledge of and the ability to interpret and apply related University policies, procedures, principles, and practices.

• Previous experience in a Florida State University OMNI system or Peoplesoft.

University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research, encourages creativity, and embraces diversity. At FSU, there's the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow's news!

Learn more about our university and campuses.

FSU Total Rewards

FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.

Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.

How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Veterans' Preference

Certain service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority, and certain service members may be eligible to receive waivers for post secondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Veterans' Preference applies to University Support Personnel System (USPS) positions only.

IMPORTANT: To claim Veterans' Preference, select "yes" to the question on the application questionnaire and upload a DD-214 (or equivalent), the Veterans' Preference Certification form, and other documentation if applicable with your online application before midnight of the position closing date.

Click the links for eligibility information and required documentation, or call FSU Human Resources at (850) 644-6034.

Considerations

This is an USPS (University Support Personnel System) position.

This position requires successful completion of a criminal history background check.

This posting is being re-advertised. Previous applicants need not apply.

Equal Employment Opportunity

An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.

FSU's Equal Opportunity Statement can be accessed at: https://hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/Publications/diversity/EEO_Statement.pdf.

This job has expired.