Project Administrative Coordinator
Beacon Hill Staffing Group, LLC

An energy company in New Mexico is looking to bring on a Project Administrative Assistant to join their team! This is a fully in-office M-F role and pay is $32-38/hr depending on experience. This is a contract to hire position looking for someone who can start ASAP!

Responsibilities:

• Scope of Work: Fully comprehend the construction Scope of Work, EPC contract, and associated Exhibits.
• Quality Control: Plan and monitor project quality control documents, drawings, and reports.
• Progress Tracking: Track construction progress and man-hour reporting.
• Client Collaboration: Work directly with Owner representatives and the EPC contractor.
• RFI/Transmittal Assistance: Assist the client with tracking and closing out RFIs and Transmittals.
• Payment and Change Orders: Verify and track EPC Pay Applications and Change Orders.
• Schedule Review: Review Project Schedules, making use of comparisons and tracking methods.
• Job Books Preparation: Ensure job books are prepared according to contract requirements.
• Reporting and Communication: Prepare reports, presentations, proposals, and correspondence as needed.
• Issue Escalation: Elevate site issues or concerns to appropriate company or owner staff.
• NCR and Quality Issues: Assist team members with closing and documenting NCRs and quality issues.
• GIS Utilization: Use the GIS system to assist with observations, open observations, and tracking.
• Team Management: Manage the Project Administrative Specialist onsite.

Requirements:

• Construction Experience: Must have experience in construction, specifically with renewable energy projects and industrial settings.
• Excel Proficiency: Must be highly proficient in Microsoft Excel.
• Construction Terminology: Must have a thorough understanding of all construction-related terminology.
• Document Management:
  • Experience with RFI (Requests for Information)
  • Experience with NCR (Non-Conformance Reports)
  • Experience with Pay Applications
  • Experience with Quality Document Control
• Administrative Leadership: Will be responsible for leading administrative tasks and managing administrative functions.

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.beaconhillstaffing.com .

We look forward to working with you.

Beacon Hill. Employing the Future (TM)

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