Senior Associate Director, Career Management Projects and Events
The University of Chicago

Department

Booth Career Services: Operations

About the Department

The University of Chicago Booth School of Business is the second-oldest business school in the U.S. and second to none when it comes to influencing business education and business practices. Since 1898, the school has produced ideas and leaders that shape the world of business. Their rigorous, discipline-based approach to business education transforms students into confident, effective, respected business leaders prepared to face the toughest challenges.

Chicago Booth has the finest set of facilities of any business school in the world. Each of the four campuses (two in Chicago, one in London, and one in Hong Kong) reflects the architectural traditions of its environs while offering a state-of-the-art learning environment.

Chicago Booth is proud to claim:
-an unmatched faculty.
-degree and open enrollment programs offered on three continents.
-a global body of nearly 56,000 accomplished alumni.
-strong and growing corporate relationships that provide a wealth of lifelong career opportunities.

As part of the world-renowned University of Chicago, Chicago Booth shares the University's core values that shape the distinctive intellectual culture. At Booth, they constantly question and test ideas, and seek proof. This extraordinarily effective approach to business leads to new ideas and innovative solutions. Seven of the Booth faculty members have won Nobel Prizes for these ideas - the first business school to achieve this accomplishment.

For more information about the University of Chicago Booth School of Business, please visit: http://www.chicagobooth.edu/.

Job Summary

The Senior Associate Director, Career Management Projects and Events provides operational leadership for a robust schedule of career management programs and events for over 1,400 Evening and Weekend MBA students, Booth alumni, and students matriculating in Booth's newest programs, including Master in Management and Master in Finance. Program participation ranges from 10 to 200 students. The Senior Associate Director is also responsible for planning and executing marketing and communications efforts to establish a Career Services brand and increase student engagement. Additionally, the Senior Associate Director plans, executes, and evaluates programs, projects, and process effectiveness and drives individual and team continuous improvement efforts.

The Senior Associate Director is responsible for general office operations to ensure appropriate in-person and virtual office coverage, and oversees the annual budgeting process for the Gleacher Career Services team, working with leadership on tracking approved budgets, ledger activity, and year-end forecasts. The role requires project management expertise, including leading and participating in inter-department teams such as resume databases, employment reporting, room reservations, calendar management, registration and evaluation systems, and other relevant activities.

Responsibilities

• Collaborates with the Career Management team to develop and implement programs and events. Manages Career Management Programs and Events staff. Manages resource allocation decisions for Gleacher Career Management programs.
• Provides operational leadership for career coaching, education, and research programs and services. Key planning- and execution-related responsibilities may range from the conception, design, and implementation of programs and events to more tactical and process-driven activities such as budgeting, facilities management, catering, transportation planning, desktop publishing, or greeting/hosting participants.
• Develops and maintains informational resources and materials, such as databases designed to facilitate targeted communications with large groups of program participants. Partners with coaching colleagues to share instructional content in an organized, creative, or thematic way.
• Develops, implements, and maintains various aspects of the Career Services communications plan for career-related programming. Responsibilities may include creating integrated marketing messages, building brand awareness for numerous programs and service offerings, coordinating volunteer participation, and managing student communications through electronic and print media.
• Provides recommendations for program and technology innovation and enhancements based on team strategic goals, quality of execution, and assessment of student and alumni trends and needs.
• Utilizes databases, online survey tools, and Excel to provide ongoing and one-time reports that evaluate programming, monitor student and alumni progress, event participation, and engagement.
• Designs and maintains web pages and online content for student and alumni-facing resources, including a repository of educational handouts and recordings.
• Applies project management expertise in designing and executing a variety of internal processes and systems, such as calendars, registration, and evaluation systems.
• Serves as the representative from Career Services on multi-departmental committees, and coordinates perspective and involvement from Career Services for new projects, programs, and technology tools.
• Conducts complex job search and career management related large lectures, hands-on workshops, special events, training programs, and one-on-one career coaching sessions. Acts as a lead resource for and directs students to other career resources as needed.
• Works independently to write timely and effective articles about career management topics for a variety of student publications. Conceptualizes, develops, and delivers career management programming and published materials.
• Performs other related work as needed.

Minimum Qualifications

Education:
Minimum requirements include a college or university degree in related field.
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Work Experience:
Minimum requirements include knowledge and skills developed through 7+ years of work experience in a related job discipline.
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Certifications:

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Preferred Qualifications

Experience:

• Minimum five years of business experience in operations management, hospitality, sales, marketing or recruiting.
• Experience and expertise with managing programs or projects involving people who may or may not report to you.
• Managing special events, workshops, or programs in an educational setting.

Technical Skills or Knowledge:

• Proficiency with MS office (Word, Excel, Access, PowerPoint).
• Knowledge of career management systems (e.g., Handshake, 12twenty, Simplicity).
• Familiarity with learning management systems (e.g., Canvas, Blackboard), project management systems (e.g., Asana), and survey platforms (e.g., Qualtrics).
• Experience with and proficient skills using various media and e-technology platforms for presentations and programs, including in-person and virtual events.

Preferred Competencies

• Strong organizational and project management skills.
• Work extended hours during peak periods, including some evenings and weekends,.
• Work independently and collaboratively, think creatively, and facilitate problem-solving.
• Thrive in a fast-paced, team-oriented environment (with frequent interruptions) where multi-tasking is the norm.
• Customer service attitude, strong work ethic, demonstrated professionalism, and a track record of establishing positive client relationships.
• Work effectively with multiple constituencies, such as Booth staff and students, and external constituencies, such as Booth alumni, vendors, or employers.
• Excellent written and verbal communication skills.

Working Conditions

• This role will require in-person presence a minimum of three days per week, although more in-person engagement may be required during peak times.

Application Documents

• Resume/CV (required)
• Cover Letter (required)

When applying, the document(s) MUSTbe uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family

Student Affairs & Services

Role Impact

Individual Contributor

FLSA Status

Exempt

Pay Frequency

Monthly

Scheduled Weekly Hours

37.5

Benefits Eligible

Yes

Drug Test Required

No

Health Screen Required

No

Motor Vehicle Record Inquiry Required

No

Posting Statement

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at:http://securityreport.uchicago.edu.Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

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